FAQ Ingles

When will the postponed 29th World Conference takes place?

New date of the 29th World Conference will be from Tuesday 17th to Sunday 22nd August 2021.

Why is World Conference 2020 being postponed?

The World Conference 2020 is being postponed for considerations linked to the outbreak of the
COVID-19 virus. The World Committee as well as the Host Committee took this decision to
guarantee the health of everyone involved and ensure a high level of attendance and the quality of
the programme.

I’ve already arranged travel and booked a hotel other than the Conference hotel. Who will cover those costs now?

At this time, and as a consequence of the outbreak of the COVID-19 virus, it should be possible for
most travel and hotel reservations to be rescheduled. However, should any additional costs be
incurred, the organisers as well as the Host Committee will unfortunately be unable to provide

Force Majeure and liability

The Host NSGF Spain shall not be deemed to be liable to the participant for any failure or delay in
performing its obligations.

Will it be in the same hotel?

Yes, in the same hotel Meliá Avenida América, Madrid, Spain

What will happen with my registration?

All those who are currently registered at the Conference will remain registered for the new dates in
2021. The current conditions will be maintained for all those registered who have made any payment.
Your registration will still be eligible for the postponed World Conference participation in 2021.

Is it still possible to change the booking from single occupancy to double occupancy or vice versa?

Yes, you must contact the Host Committee to see if changes are still possible. The new contact
email is:

When should the last part of the payment been paid?

The Host Committee will publish a new payment policy.

What about the cancellation policy?

A new updated cancellation policy will be published and will be adjusted to the new dates of the 29th
ISGF-AISG World Conference, Madrid 2021.

If have not yet registered is there a possibility to do so?

Yes, of course, a new registration date will be published soon.

When was the deadline for submission of ballots sent to NSGFs?

The deadline was 15 May 2020

What was the outcome?

The motion to postpone the 29th World Conference has been approved by (two-thirds) majority, a
total of 44 NSGFs voted, with 43 of them in favour, 0 against and 1 abstention.

Does World Bureau issue a new timeline for the Conference papers?

Yes, a new timeline will be sent to the NSGFs with all the new deadlines

Should I register as Delegate or Observer or Accompanying person?

A Delegate: is a person appointed by a NSGF or by the Central Branch to represent it at a World
An Observer: is an individual member of a NSGF or of the Central Branch attending a World
Conference. An observer is normally not entitled to vote or take the floor.
Accompanying person: is a person outside the organization that travels with the delegate or
observer sharing a room. A companion does not participate in the plenaries, but in the rest of the

How many delegates are allowed?

Only four (4) delegates per NSGF and four (4) of all registered Central Branch members.

What about the new Members (Full and Associate) that were due to be ratified at the World Conference this August?

The World Bureau will publish the necessary World Conference documents about the expected
Membership Proposals according to the new timeline.

As ISGF postponed the World Conference to next year, will the schedule of Regional and Sub-Regional Gatherings/Conferences in 2021-2023 change?

The World Committee proposed to the regional committees to move the dates one other year if there
are no financial consequences.

When will the 30th World Conference takes place?

That will be in 2024

Will the postponement affect the bids to host the 30th World Conference?

The bids will be verified if they still want to host the 2024 World Conference.

What about the term of office of existing World Committee members?

The ISGF Constitution states “Six members to be elected by secret ballot by the World Conference
from a list of nominees submitted by Full Member (Art. 9.3). Term of office of elected members shall
serve for 6 years. They shall retire in rotation, three (3) at each triennial World Conference. A retiring
member shall be eligible for re-election after a lapse of one triennium (Art. 9.8). However, the three
retiring members will stay until World Conference 2021 and the 3 remaining members will have an
extra year until World Conference 2024.

Should you have any other questions not covered in this sheet, please contact

For the general questions and business programme - ISGF World Bureau – worldbureau@isgf.org .

The Host Committee for your registration – 29WConf@aisg.es

How have the dates for the celebration of the 29th World Conference been chosen?

Giving priority to the summer months to favor the participation of occupationally active people and therefore to younger generations.

How was the selection process of the Hotel where the Conferece will take place?

Different Hotels that met the necessary characteristics according to the ISGF protocols have been visited and, finally, the Meliá Avenida América has been chosen, as this Hotel belongs to a chain of accredited prestige worldwide.

How have the prices of the World Conference 2021 been defined?

We have made a great effort to adjust to the maximum the services that are offered with a gradual price, adaptable to the different purchasing powers.

How has the process of preparing the Spanish candidacy been to the 28th ISGF World Conference in October 2017 in Bali, Indonesia?

We have worked as a team, gathering innovative ideas that made our candidacy and the city of celebration very motivating.

Who makes up the Coordination Team of the World Conference and how is its interaction with the World Committee and the World Office?

The Organizing Committee of the 29th World Conference is made up of active people from ISGF Spain and its different Federated Associations representing the whole country.

What could give me the attendance at this World Conference?

The participation in the event would give me an overview about the great diversity of ISGF Associations worldwide and the most important projects that are currently being carried out

Does the Hotel's kitchen have specific menus for food intolerances or vegan or vegetarian options?

The Hotel has different diets that can be adapted to the different feeding options, if they are notified in adequate advance.

What kind of clothes should I wear?

Uniform and neckerchief of ISGF, comfortable and light clothing for visits, swimsuit for the Hotel pool and some more elegant clothes for the farewell dinner. There is usually no rain.

What kind of weather will we have in Madrid during the celebration of the Conference?

The weather is dry and there is usually no rain at those dates. The average temperature of 19º at night and 31º for the day. Normally, starting in the second half of August in Madrid, it begins to refresh and therefore the high summer temperatures soften goinf down. Nevertheless, both the hotel and the transports that we are going to use have air conditioned.

Will I have some difficulties if I do not speak Spanish?

Translation systems are planned in English and French, the official languages of the Conference, so that everyone can participate in debates, discussions and presentations.

How are the Spanish Timetables?

The life in the city starts around 9 a.m.(in the morning), for lunch time a bit later than in other countries, between 1:30 p.m. and 3 p.m., and for dinner is usually around 9:00 p.m. (in the evening),